"Kitne ka hai?" is the first thing every shopkeeper asks about POS software, and it's a fair question. The trouble is that two quotes with the same number can mean very different things. One includes setup and a year of updates. The other is just the licence, and everything after that is extra. Here's how to read a quote properly.
One-time licence or monthly fee
Some POS and ERP software is sold once, with a yearly fee for updates. Some is a monthly subscription. Monthly feels cheaper at the start, but add it up over three years before you decide. Ask what happens to your data if you stop paying.
Number of counters and users
Price usually goes up with counters, branches or logins. A single-counter kiryana store and a wholesaler with three cashiers and a godown shouldn't pay the same. Tell the seller exactly how you work so the quote fits.
Setup and data import
Someone has to install the software, enter or import your items, set opening stock and load your credit customers' balances. Ask whether that's in the price or billed separately. A badly imported item list costs you more in mistakes than the setup fee ever will.
Hardware
Barcode scanner, thermal receipt printer, cash drawer, maybe a label printer. Most shops already have a computer. Check that the software works with what you own before you buy new machines.
Updates and support
This is where cheap quotes get expensive. Ask how long updates are included, what they cost after that, and how you reach support. A phone number that nobody answers isn't support.
Get it all on one page
Before paying, ask for one written quote that lists the licence, setup, updates, support and anything else you'll be charged. If it isn't written down, assume it's extra.
For Devsio ERP, message us on WhatsApp at +92 315 5073543 with your business type and number of counters. We'll send the price and terms in writing before you pay anything.
Message us on WhatsAppUmer Shafique
Founder of Devsio Services and retail business manager at Star Electric Enterprises, where Devsio ERP runs every day.